💰 Bookkeeping VA Specialists

    Your Books, Always Clean.
    Your Numbers, Always Clear.

    KeenlyVAs bookkeeping virtual assistants handle your invoicing, expense tracking, reconciliation, and financial reporting in QuickBooks or Xero — so you always know where your money stands without touching a spreadsheet.

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    ✓ QuickBooks & Xero Certified✓ NDA Protected✓ Start Within 48 Hours

    Helping businesses stay financially organized across the US, Canada, Australia & Europe

    QuickBooksXeroInvoicingExpense TrackingBank ReconciliationAccounts PayableAccounts ReceivableFinancial Reporting
    Sound familiar?

    Messy Books Are Costing You More Than You Think

    No Idea Where Your Money Is Going

    You can't make good business decisions without clean financial data. If your books are months behind, you're flying blind.

    Invoice Chaos

    Outstanding invoices, unpaid bills, and missed payments are eating into your cash flow — and you don't even know exactly what's owed.

    Accountant Bills Getting Bigger

    When your books are a mess, your accountant spends hours cleaning them up at $200+/hour. A bookkeeping VA keeps your records clean so your accountant can focus on the high-value work.

    Tax Season Panic

    Every year it's the same scramble — finding receipts, reconstructing records, and rushing to get everything to your accountant. It doesn't have to be this way.

    Your KeenlyVAs bookkeeping VA keeps your books current, accurate, and stress-free — all year long.

    What we handle

    Complete Bookkeeping Support — From Daily Transactions to Monthly Reports

    🧾

    Invoicing & Billing

    We create and send invoices, track payment status, follow up on overdue accounts, and keep your accounts receivable current and organized.

    💳

    Expense Tracking & Categorization

    We record and categorize all business expenses, reconcile receipts, and ensure every transaction is correctly classified for accurate reporting and tax preparation.

    🏦

    Bank & Credit Card Reconciliation

    We reconcile your bank and credit card statements monthly — matching transactions, identifying discrepancies, and ensuring your books match your actual financial activity.

    📋

    Accounts Payable Management

    We track bills and vendor payments, schedule due dates, and ensure your payables are managed on time — protecting your vendor relationships and avoiding late fees.

    📈

    Accounts Receivable Management

    We monitor outstanding invoices, send payment reminders, and follow up with clients — reducing your collection time and improving your cash flow.

    📊

    Financial Reporting

    We generate monthly P&L statements, balance sheets, and cash flow reports — giving you a clear, accurate picture of your business finances every month.

    👥

    Payroll Support

    We assist with payroll processing, tracking hours, calculating deductions, and coordinating with your payroll platform — keeping your team paid accurately and on time.

    ⚙️

    QuickBooks & Xero Management

    We set up, maintain, and clean up your QuickBooks or Xero account — ensuring your chart of accounts is organized, your data is accurate, and your platform is working for you.

    Who we help

    Built for Business Owners Who Want Financial Clarity Without the Headache

    Small Business Owners

    You're running the business and bookkeeping keeps falling to the bottom of the list. A KeenlyVAs bookkeeping VA keeps your records current so you always know your numbers — without spending your weekends on it.

    Freelancers & Consultants

    Your income is project-based and your expenses vary month to month. We track every transaction, invoice every client, and give you a clean monthly report — so tax season is never a surprise.

    Growing Companies

    Your transaction volume is growing faster than your capacity to track it. Our bookkeeping VAs scale with you — handling higher volume without the cost of a full-time in-house bookkeeper.

    Platforms & tools

    Accounting Platforms We Work With

    QuickBooks Online
    QuickBooks Desktop
    Xero
    Wave Accounting
    FreshBooks
    Zoho Books
    Google Sheets & Excel
    Stripe & PayPal
    Wise & TransferWise
    Gusto (payroll)
    ADP (payroll)
    Receipt Bank / Dext
    Hubdoc
    Expensify
    Bill.com
    Shopify (e-commerce reconciliation)
    Why us

    Bookkeeping VAs Who Keep You Financially Confident Year-Round

    Accuracy as a Standard

    Bookkeeping errors compound over time. Our VAs are detail-obsessed — double-checking entries, reconciling regularly, and flagging anomalies before they become problems.

    Your Accountant Will Thank You

    Clean, organized books mean your accountant spends less time (and bills you less) at year-end. Our bookkeeping VAs keep everything ready for review — so tax season is smooth, not stressful.

    Strict Financial Confidentiality

    Every KeenlyVAs bookkeeping VA signs an NDA before starting. We use secure, permission-based access to your accounting platforms and handle your financial data with the highest level of care.

    We don't replace your accountant — we make them more effective. KeenlyVAs bookkeeping VAs handle the day-to-day record keeping so your accountant can focus on strategy, tax optimization, and compliance.

    Case study

    Real Work, Anonymized

    A marketing consultancy

    Marketing and consultingBookkeeping VA

    The consultancy billed by hand: every invoice was created from a spreadsheet, sent by email, and chased by memory. As projects closed faster than the paperwork could follow, payments slipped weeks behind, and the founder spent the end of each month rebuilding the same invoice list instead of doing client work.

    What we did

    • Connected HubSpot deals to an automated invoice generation flow
    • Added Stripe payment links to every invoice before it goes out
    • Built a chase sequence that follows a fixed, polite schedule
    • Set up a weekly reconciliation report for the founder
    • Documented every step so the process runs without supervision

    What changed

    • Invoices go out the day a deal closes
    • Payment links arrive with every invoice automatically
    • Chase emails follow a fixed schedule without manual follow-up
    • A weekly reconciliation report lands in the founder's inbox

    Details anonymized to protect the client. Metrics describe process changes, not financial results.

    Frequently Asked Questions

    Ready for Books You Can Actually Trust?

    Book a free 60-minute discovery call. We'll review your current bookkeeping situation and match you with a dedicated VA who can bring your records up to date and keep them that way — starting within 48 hours.

    ✓ NDA Protected·✓ Dedicated to Your Success·✓ Start Within 48 Hours