KeenlyVAs real estate virtual assistants handle your listings, follow-ups, transaction coordination, and CRM — so you can spend every hour where it counts: in front of clients and closing deals.
Supporting real estate agents and brokerages across the US & Canada
The average real estate agent spends over 40% of their week on administrative tasks — updating listings, chasing documents, following up with leads, and managing their CRM. That's time not spent showing homes, building relationships, or closing deals. Our real estate VAs take that entire workload off your plate.
New leads come in from Zillow, your website, and referrals — but follow-up is inconsistent. Some get contacted, some don't. You're losing deals before they even start.
Juggling multiple files, deadlines, and parties at once. Documents get missed, dates get pushed, and you're the one fielding calls from stressed buyers and sellers.
Listing updates, photo uploads, status changes, and description edits eat up your mornings. It's detail work that needs to be done but doesn't need to be done by you.
Your database is a mess. Contacts aren't tagged properly, follow-up tasks are overdue, and you can't remember where half your leads came from.
Your KeenlyVAs real estate VA handles all of this — every day, without you having to ask.
We create, update, and manage your MLS listings — writing descriptions, uploading photos, updating status changes, and ensuring every listing is accurate and compliant.
From accepted offer to closing day, we track every deadline, coordinate with escrow, title, lenders, and agents, and make sure no detail gets missed. Your files close on time, every time.
We prepare, send, and track DocuSign documents — purchase agreements, disclosures, addendums, and more. We follow up with all parties until every signature is collected.
We monitor your Zillow profile, respond to inquiries, qualify leads, and update your CRM — so every incoming lead gets a fast, professional response and nothing slips through.
We send follow-up emails and messages to prospects, past clients, and active buyers and sellers — keeping relationships warm and your name top of mind without you lifting a finger.
We keep your CRM clean, organized, and up to date — logging calls, updating contact records, setting follow-up reminders, and managing your pipeline in GoHighLevel, HubSpot, or your preferred platform.
We coordinate showings, inspections, and client meetings — handling all the back-and-forth scheduling so your calendar stays full without the hassle.
From preparing listing presentations to managing emails and organizing files, we handle the daily admin that keeps your business running behind the scenes.
You're doing everything yourself — and it's costing you deals. A KeenlyVAs real estate VA gives you the support of a full team at a fraction of the cost, so you can take on more clients without burning out.
Your agents need admin support but you're not ready to hire full-time staff. We provide dedicated VAs who integrate seamlessly into your team's workflow — handling the paperwork while your agents focus on production.
You're closing 30, 50, 100+ deals a year and the admin is overwhelming. Our transaction coordinators and listing managers keep every file moving so you can keep your foot on the gas.
Our real estate VA team has over 5 years of hands-on experience supporting agents and brokerages in California and across the US and Canada. We know real estate workflows, terminology, and timelines — no training required.
We don't just do basic admin. Our VAs are experienced transaction coordinators who can manage your entire pipeline from offer to close — tracking every deadline, document, and party involved.
We've supported California real estate agencies and Canadian brokerages — understanding the documentation requirements, market nuances, and compliance standards in both countries.
Every KeenlyVAs real estate assistant signs an NDA before their first day. Your client data, transaction details, and business information stay completely confidential — always.
Book a free 60-minute discovery call. We'll learn your business, your current workflow, and your biggest pain points — then match you with a real estate VA who can start supporting you within 48 hours. Compare the numbers first: see our VA vs in house employee breakdown.